Perfect Gym Solutions S.A. enables the visitors of its website to have full control of the data that is processed on www.perfectgym.com and www.perfectgym.com.au and all of its subsidiary pages.

This privacy policy is for the benefit of users of this website in order to understand what data we process, how we process it, what trusted 3rd party analytical tools we use, and how you can exercise your rights in the access, deletion, or management of the data we collect.

FULL DISCLAIMER: WE WILL NEVER SELL YOUR DATA TO ANYONE.

For the purpose of this Privacy Policy, personal data means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (the “Personal Data”).

What We Collect

We are fully committed to protecting the personal information you provide us and it is only accessible by employees of Perfect Gym on a need-to-know basis.

Upon filling out a demo request or lead form, we collect the following information:

• Name
• Company email address
• Phone number
• Country
• Company name
• Company website
• Number of fitness clubs you own or manage
• On-site behavior: the pages you view and the forms you interact with
• Email opens and clicks from Perfect Gym correspondence

This information can also be added manually by a Perfect Gym employee from the obtainment of a business card freely given by the user for potential business or partnership related inquiries.

Once a user fills out an online demo request form, their site behavior is then logged and stored for analytical, sales, and marketing purposes until such time when you withdraw your consent for us to do so. All other data as specified above will be retained for as long as is necessary for the purpose(s) for which we originally collected it. We may also retain information as required by law.

During a demo presentation, we may collect data that is only relevant to business activities which are needed to assess client-provider compatibility and financial viability. No further personal data shall be collected or retained after this time.

Onsite behavior is not logged unless a user identifies themselves via email on our website by newsletter signup or online demo request in which case their website page views and email opens and clicks are then tracked.

Why and How We Use this Information

Sales

This information is necessary in order for us to prescribe the right sales representative to reach out to you upon a confirmed demo request, pricing allocation, and to carry out the services sought by filling out the demo request form.

Marketing

We will use the email address you’ve provided to send you marketing related materials including:

• Promotions in which you the user, having expressed direct prior interest in our products, may benefit from
• Specifically curated content concerning the fitness management industry such as tips, statistics, trends, or other topics that may benefit the users’ business
• Notifications of any changes to our products or services

Should you wish to opt out of any email correspondence with us, you may click the unsubscribe button in the footer of any email.

This information is necessary in order for us to prescribe the right sales representative to reach out to you upon a confirmed demo request, pricing allocation, and to carry out the services sought by filling out the demo request form.

Analytics

When you visit our site we store the name of your internet service provider, the website from which you visited us from, the parts of our site you visit, the date and duration of your visit, and information from the device (device type, operating system, screen resolution, language, country you are located in, and web browser type) you used during your visit.

We only capture and store a truncated version of your IP address. It is captured and stored in an anonymized format by suppressing the last octet so your full IP address never reaches our servers and we never have access to it.

Legal basis for processing Personal Information (EU)

If you are a visitor/customer located in the European Economic Area ("EEA"), Perfect Gym S.A. is the data controller of your personal information.

Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the context in which we collect it. We will normally collect personal information from you only with your consent to do so, where we need the personal information to perform a contract or potential business with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms.

We may process personal information for certain legitimate business purposes, which include some or all of the following:

• where the processing enables us to enhance, modify, personalize or improve our services and/or communications for the benefit of our current and potential customers
• to identify and prevent fraud
• to better understand how people interact with our websites
• to provide digital communications via email which we think will be of interest to you
• to measure the effectiveness of any promotional or advertising campaigns

Whenever we process data for these purposes, we will ensure that we always keep your Personal Data rights in high regard and take them into account whenever such processing takes place. You have the right to object to processing in the form of managing, deleting, or restricting your data by emailing our DPO officer at dpo@perfectgym.com at any time.

In some cases, we may also have a legal obligation to collect personal information from you. If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). Similarly, if we collect and use your personal information in reliance on our legitimate interests, we will make clear to you at the relevant time what those legitimate interests are.

Cookies

Strictly necessary - These cookies are essential for certain features of our websites to work for example when you make payments for car parking. These cookies do not record identifiable personal information and we do not need your consent to place these cookies on your device. Without these cookies some services you have asked for cannot be provided.

Performance - These cookies are used to collect anonymous information about how you use our websites. This information is used to help us improve our websites and understand how effective our advertisements are. In some case we use trusted third parties to collect this information for us which may include recording your use of our websites; however, users will remain anonymous and the information is only used for the purposes explained. By using our websites, you agree that we can place these types of cookies on your device.

Functionality - These cookies are used to provide services or remember settings to enhance your visit for example text size or other preferences. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our websites, you agree that we can place these types of cookies on your device.

Targeting and Advertising - These cookies are used by trusted third parties to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. Information contained in these cookies is anonymous and doesn't contain your personal information.

Deleting Cookies

To delete cookies, you may do so in your browser settings. This may result in a loss of stored information about how you have used a site, various logins, etc.

3rd Party Tools Used

We use a variety of trusted 3rd party service providers. We have taken the steps required to ensure that all data processed by these 3rd party providers remains anonymous unless explicit consent has been given by the user for the processing of their personal data for the uses described below.

3rd party tools are listed here:

• Google Analytics
• Salesforce
• Pardot
• Hotjar
• Google Adwords
• Facebook

3rd party tools are used to:

• Anonymously collect site usage history, compliance, statistics, and functionality.
• Manage an existing client or potential client database with information collected through demo confirmation requests, referrals, or tradeshows.
• Report and measure the success of various marketing campaigns
• Deliver tailored ads outside of the Perfect Gym website on other digital platforms such as Facebook or websites connected with Google’s Ad Network.
• View the clicking patterns of aggregated users across our web pages.

How to Access or Delete Your Data Processed by Perfect Gym

To delete or access the data processed by Perfect Gym you can simply email our Data Protection Officer at dpo@perfectgym.com and they will process your request to provide you with, rectify, restrict or delete any and all of your data in our possession.

What rights do you have over your personal data?

Under the General Data Protection Regulation, you have the right to:

• Access your personal data by making a subject access request
• Rectification, erasure or restriction of your information where this is justified
• Object to the processing of your information where this is justified
• Data portability

Upon a data request for deletion, rectification, or restriction, you may be asked to verify your identity before the processing and deletion can take place.

If you would like to unsubscribe from any correspondence from Perfect Gym you can click the unsubscribe button in the footer or an email or email our DPO with the subject line “unsubscribe”.

Minors

The use of Perfect Gym services is not targeted at or available for the use of minors. We request that no one under the age of 16 provide us with any personal information at any time.

If you feel that we have collected the personal data of someone under the age of 16, please notify us at dpo@perfectgym.com for the removal of the data in question.